Privacy Policy for Caplo

1. Introduction

Caplo ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect when you use our meeting transcription and microsite creation service, how we use it, with whom we share it, and how we protect it.

2. Information We Collect

We collect the following information with your consent:

• •Your name and email address (via Google Sign-In)
• •Access to your Google Calendar to schedule and process meetings
• •Meeting audio and video content for transcription, summarization, and microsite creation
• •Usage data such as app interactions and technical logs for service improvement and security

3. How We Use Your Information

We use your information to:

• •Create and manage your Caplo account
• •Connect to your Google Calendar to schedule and process meetings
• •Generate transcriptions, summaries, and microsites of your meetings
• •Communicate with you regarding your account and our services
• •Improve and maintain our service, including troubleshooting and analytics

4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal data to third parties. We may share your information only in the following limited circumstances:

• •With third-party service providers who assist us in delivering Caplo's services (e.g., hosting, payment processing, analytics), under strict confidentiality and data protection agreements
• •When required by law or to protect legal rights
• •With your explicit consent

We do not share, transfer, or disclose Google user data obtained through Google Workspace APIs for any purpose other than providing the Caplo service as described here.

5. Use of Google Workspace APIs and AI/ML Models

Caplo accesses Google Workspace APIs solely to provide the features you request, such as calendar access and meeting transcription. We do not use any Google user data obtained through these APIs to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models. Any data processing is limited to your personalized use case within the app and is not used for broader AI/ML training purposes.

6. Data Storage and Security

Your data is stored securely using industry-standard encryption both in transit and at rest. We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure. Access to your personal data is limited to authorized personnel who require it to provide Caplo's services.

7. Data Retention and Deletion

We retain your personal data and meeting content only as long as necessary to provide our services or as required by law. You may request deletion of your personal data and associated meeting information at any time by contacting us at [email protected]. Upon request, we will promptly delete your data from our systems.

8. Your Rights

You have the right to access, correct, or delete your personal information. You may also withdraw consent for data processing at any time. To exercise these rights, please contact us at [email protected].

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by email or through the app interface.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: